Setting up a meeting in Microsoft Teams involves several straightforward steps. Please note that the actual steps might slightly vary depending on the updates or changes made to Microsoft Teams. Here’s a general step-by-step guide on how you can set up a meeting:
Launch Microsoft Teams: Start by opening the Microsoft Teams application on your computer or device. If you don't have Microsoft Teams installed, you can download it from the Microsoft website or from your device's app store, and follow the installation instructions.
Sign in: Once you've launched the app, sign in with your Microsoft account credentials or an account provided by your organization.
Choose the Calendar view: On the left side of Teams, you will see a panel with different options like Activity, Chat, Teams, Assignments, Calendar, etc. Click on "Calendar" to view your meetings. This view lets you see everything that’s been scheduled and helps you select available slots for new meetings.
Schedule a meeting: a. In the Calendar view, you can find a “New meeting” or "Schedule a meeting" button (sometimes represented with a "+" symbol) either at the top right corner or somewhere noticeable on the screen. Click this button. b. A form will pop up, prompting you to fill in the details of the meeting. These details include: - Title: What the meeting is about. - Date and Time: When the meeting will take place. - Details: Any additional information about the meeting. - Location: This is optional, especially if it’s a virtual meeting. - Attendees: Add the email addresses of people you want to invite. They will receive an invitation in their email and in Teams. - You can also schedule a recurrence if this meeting happens regularly (daily, weekly, etc.).
Set meeting options (Optional): You can set specific permissions for participants such as who can bypass the lobby, who has presenter privileges, and more. These options might appear under "Meeting options" and might require you to click through to a secondary screen.
Send Invitations: Once you’ve filled out the necessary information, click “Send,” “Save,” or “Schedule” (the exact wording may vary). Invitations will be sent to the participants’ email addresses, and the meeting will be added to their Teams calendar.
Joining the meeting: When it's time for the meeting, you can go back to the Calendar tab, find the meeting, and press "Join" to start the conference. Participants will also join using the same or similar method.
Using Meeting Features: During the meeting, you’ll have access to various features like chat, video on/off, mute, screen sharing, and more. These can be found typically at the bottom of the meeting screen.
End the meeting: Once the meeting is concluded, you can end it by clicking on the “End meeting” button, usually found at the bottom of the screen. This will close the meeting for you, and if you’re the organizer, it has the option to end for all participants.
Remember, the exact user interface and specific steps can vary slightly based on the version of Microsoft Teams that you are using, as software updates may bring changes or improvements to the process.